How to Set Up Virtual Mail at a Coworking Space

In today’s digital age, many entrepreneurs and remote workers seek flexible solutions to manage their business needs. One such solution is virtual mail services offered by coworking companies. If you’re considering this option, here’s a step-by-step guide on how to set up virtual mail at a coworking space.

Choose the Right Coworking Space

First, research coworking spaces in your desired location that offer virtual mail services. Look for spaces that provide:

• A prestigious business address
• Reliable mail handling and forwarding
• Secure storage for your mail
• Notification systems for when you receive mail
• Options for scanning and emailing important documents

Understand the Service Offerings

Different coworking spaces may offer varying levels of virtual mail services. Some common features include:

• Mail receipt and storage
• Mail forwarding to your preferred address
• Package acceptance
• Mail scanning and email notification
• In-person mail pickup options

Ensure the coworking space you choose offers the services that best fit your needs.

Sign Up for the Service

Once you’ve selected a coworking space, you must sign up for their virtual mail service. This typically involves:

• Filling out an application form
• Providing identification (usually a government-issued ID)
• Signing a service agreement

Complete USPS Form 1583

To legally receive mail at an address that’s not your home, you must fill out USPS Form 1583 (Application for Delivery of Mail Through Agent). This form authorizes the coworking space to receive mail on your behalf. You’ll need to:

• Fill out the form with your personal and business information
• Have the form notarized
• Submit the completed form to the coworking space

Set Up Mail Handling Preferences

Work with the coworking space to establish your mail handling preferences. This may include:

• How often you want to be notified about received mail
• Whether you want certain types of mail forwarded automatically
• If you prefer physical mail to be scanned and emailed to you

Update Your Address

Once your service is set up, update your address with the relevant parties:

• Business licenses and registrations
• Clients and vendors
• Banks and financial institutions
• Professional associations

Consider Additional Services

Many coworking spaces offer additional services that complement virtual mail:

• Virtual phone numbers
• Meeting room access
• Day pass options for when you need physical workspace

Benefits of Virtual Mail at a Coworking Space

Enjoy several advantages:

• Professional business address
• Flexibility to work from anywhere
• Enhanced privacy and security
• Efficient mail management
• Potential for networking and community

At Coco, we understand the importance of having a professional business address and efficient mail management for your business. Our virtual mail services are designed to meet the needs of modern entrepreneurs and remote workers, providing you with a prestigious downtown Minneapolis address and reliable mail handling.

Whether you’re a startup founder, freelancer, or running a remote team, our virtual mail services can help streamline your operations and enhance your professional image. Plus, as a Coco virtual mail client, you’ll have the option to easily upgrade to physical workspace or meeting rooms when needed, giving you ultimate flexibility as your business grows.

Setting up virtual mail at a coworking space like Coco is a smart, flexible solution for managing your business correspondence. It’s an excellent way to maintain a professional image while working from anywhere, and it can grow with your business needs over time.